Minutes of Meeting

Extraordinary General Body Meeting

The meeting at which the newly elected Executive Body was formally welcomed, the election having returned all office bearers unopposed. Banking and administrative arrangements were settled, pending statutory filings and the appointment of auditors were taken up, and plans were adopted for membership expansion, a programme of activities up to December 2027, and development of the Society’s website.

Agenda Acceptance of election results and welcome to the new Executive Body · Banking and administrative arrangements · Statutory filings and appointment of auditors (2025-26, 2026-27) · Membership expansion and programme of activities to December 2027 · Development of the Society’s website

Extraordinary General Body Meeting

An extraordinary meeting that confirmed earlier minutes and resolved to proceed with fresh elections to the Executive Body under an appointed Election Officer. The Society’s continuity was reaffirmed, arrangements for its records and correspondence were settled, and plans for membership growth and future activities — including proposed international events — were discussed.

Agenda Confirmation of earlier minutes · Officiating Secretary and custody of the Society’s records · Conduct of elections and appointment of the Election Officer · Membership growth and future activities

Extraordinary General Body Meeting

A follow-up extraordinary meeting that confirmed the previous minutes and reviewed action taken on the Society’s statutory and administrative matters. The meeting deliberated the draft election rules, reviewed the outcome of the Society’s conference held at Nainital (9–10 October 2025), and resolved to frame the Society’s bye-laws.

Agenda Confirmation of the previous minutes and action-taken report · Draft election rules · Report on the Nainital conference (9–10 October 2025) · Framing of the Society’s bye-laws

Extraordinary General Body Meeting

An extraordinary meeting of the General Body convened to address matters relating to the Society’s leadership and to reaffirm its continuity. The meeting resolved to appoint a new Election Officer and to proceed with the due processes for the Society’s governance and statutory compliance.

Agenda Matters relating to the Society’s leadership · Appointment of a new Election Officer · Continuity and governance of the Society

3rd Annual General Meeting

The third Annual General Meeting, held by video conference, reviewed governance and compliance matters. It took up the appointment of an Election Officer and election regulations, the presentation and approval of the annual accounts and auditor’s report, and the early development of the Society’s website. It was affirmed that membership requires a one-time registration fee only.

Agenda Election regulations and appointment of an Election Officer · Annual Report, Balance Sheet, Accounts and Auditor’s Report · Statement of funds and budget · Membership fees · Development of the Society’s website

2nd Annual General Meeting

Minutes for this meeting are not yet held on file. As referenced in later proceedings, the meeting adopted the Society’s membership-contribution structure and took up the development of the Society’s website.

1st Formal (Founding) Meeting

The founding meeting of the Society, held by video conference, at which the formation of the Society was unanimously approved. A Governing Body was constituted with subject experts drawn from across the geoscience and engineering streams, and it was agreed to hold at least one theme-based seminar each quarter.

Agenda Formation of the Society · Two-tier Governing Body / General Body structure · Constitution of a nine-member Governing Body · Membership drive and classes of membership · Quarterly theme-based seminars